Frequently Asked Questions

The City Council Clerk prepares the Committee and Council Agendas and can answer your questions at the start of the following day after posting of the agendas on the first and second Tuesday of each month for regular scheduled committee and council meetings. Pursuant to Illinois Compiled Statutes agendas for committee and council meetings are posted 48 hours prior to the meetings being held. The agenda is posted outside of the City Council Offices on the 2nd floor-Room 202 and throughout City Hall. You may also view the Agenda on our website.

You may view the agenda and/or minutes on our website.

Most public information can be obtained upon request. For larger, more complicated requests, please contact the City Clerk and fill out a Freedom of Information Act (FOIA) form. You will receive a reply within 7 business days (or 14 days if more time is needed to research and gather a large volume of material). The City Clerk can be reached by:

• Phone: 618-482-6818
• Fax: 618-482-6818
• Email the City Clerk

Completed forms may be faxed to the Clerk's Office to expedite processing of your request please confirm by telephone that your faxed request was received.

Contact the City Council's Office:

• Phone: 618-482-6670
• Fax: 618-482-6671

Contact the City Clerk's Office. We keep records beginning in 1835 and we can search by subject, date or by document.

The City Council has provided a permanent placement at the end of the Committee and Council Meetings for citizens to address their concerns to the Council. Citizens wishing to address the Council should contact the City Council Office at 618-482-6670, 48 hours before a scheduled meeting. The Council advises citizens that issues brought before the City Council should be germane to City Government.

Note: If the item pertains to a City service, the Council prefers that you contact the appropriate department within the City Administration first. If you are having difficulty reaching a department, the City Council's Office can assist you. If you are unable to obtain assistance, you can contact the City Manager.

The City Council meets to conduct city business on the 1st and 2nd Thursdays of each month beginning at 6 p.m. on the 1st Thursday and 7 p.m. on the second Thursday. Notices of any special meetings are posted at least 48 hours prior. Meetings are held in Council Chambers on the 2nd floor of City Hall. The meetings are open to the public.